Taskforce Pro ($5 per month; 30-day free trial), an add-on for Firefox, Chrome, Safari, or RockMelt that converts Gmail messages into tasks to help organize the inbox. If you’re someone who amasses countless messages deemed too important to archive only to lose track of them, Taskforce’s worth becomes apparent quickly.
Upon converting a message to a task, you can archive the message with the task remaining available in the Taskforce interface situated at the upper right of Gmail’s window until you complete it. You can also delay tasks and assign collaborators (including non-Taskforce users) to share updates without having to exchange multiple messages back and forth. Elsewhere, syncing with Google Tasks and Calendar, adding a task to an existing task, creating task lists, and prioritizing tasks is supported. Android and iPhone device usage is also possible via a mobile browser at Taskforce’s mobile site (taskforceapp.com/mobile). Additionally, Taskforce can convert entire Web pages into tasks via a Send To Taskforce extension for Google Chrome available in the Chrome Web Store.
To install Taskforce, go to www.taskforceapp.com and click Add To Gmail. Enter your Gmail email address in the Sign Up For Taskforce field and click Sign Up. Next, click the Get Taskforce button that displays for your respective Web browser. Because we used Chrome for our tests, Taskforce navigated us to the Chrome Web Store to acquire the extension. Once installed, you can convert a message to a task either by clicking Create Task in Taskforce’s interface or by opening a message and clicking Convert To New Task.
(Taskforce also places Add To Existing Task and View Task options in new and existing messages.) Next, enter a task description, assign a due date, and choose a Tasks List (such as Current Tasks) from a drop-down menu for sorting. To keep the message’s sender updated of task activities, check Keep [Sender] Updated Via Email. Click Create Task to finish. From the interface you can view a task’s activities, access a user guide, and customize settings. (A free version of Taskforce without the Pro features is also available.)